Shopify Data Export App: A Complete Guide to Exportier - Data Export

While the native Shopify data export functionality is limited in many ways, such Shopify Data Export App as Exportier - Data Export will help you to extract relevant and actionable insights from your eCommerce activities.

Shopify is an excellent platform for eCommerce businesses and a great source of data that can be used to improve your sales and grow your business as a whole, save the products or customers lists, share information with interested persons, etc.


In this article, we will guide you on how to export data from Shopify easily with Alpha Serve’s Shopify data export app - Exportier.

Whenever you want to export Shopify data, you can always opt to use the platform's inbuilt features. But as it usually goes with the auxiliary functionality, it has both pros and cons. Let’s see them in detail.

On the positive side, you will have the possibility to export Shopify data from the most popular categories like Orders, Products, and Customers manually and even have some preselection options. You can choose to export all data from the category, data from the current page, or select each item for export manually. Depending on the type of data, additional filters are available, for example, you can export Orders by date.

If you need your data for reporting or analysis, you can extract information from some subcategories foreseen by the Shopify platform. For example, the Products data type contains details about the Gift cards and Inventory items. Each of them can be exported as a CSV file. Read how to export products here.

Similarly, the Orders section includes such subcategories as Abandoned checkouts and Drafts that are also available for export. The detailed how-to instruction can be found here.

And the Customers category offers additional data on Discount codes and Inventory items for manual export in CSV format. Find all information here.

However, there are also some points you should bear in mind when you export your Shopify Store data, as Shopify native export features have some limitations:

• Manual Shopify CSV export is not as detailed as one may wish. For example, if you want to know how customers find your eCommerce website and why they buy your particular products or cancel their orders, you might need more flexible and advanced data export options. Other valuable data you can easily miss using the built-in Shopify export includes but is not limited to the discounts and taxes applied, the date and time when the order was processed or updated, the customer's use, etc. And, as we said before, you can only export data related to Products, Customers, and Orders. Therefore you can’t export Product Variants, Draft Orders, Bank Accounts, Inventory Items, Disputes, Collections, Tender Transactions, and Payouts.

• Without the use of filters, the results exported can contain an abundance of superfluous information that can significantly slow down the speed of the export process. Furthermore, the presence of this unnecessary information can necessitate the need for additional manual work to clean the exported report later. It is important to note that filters are not available by default; thus, it is essential to take this into account before beginning the process of exporting.

• The automation of the data export process is unfortunately not possible; instead, all exports must be completed manually. This is an important factor to consider for those who must regularly export Shopify data, as it will affect the approach they take to ensure the most efficient process. Manual exports require more dedicated attention and can be quite time-consuming, particularly if the Shopify data must be exported on a regular basis.

• It can take a lot of time to fetch data with the Shopify native features. The platform states that a .csv export of 400,000 orders may take about four hours. However, various technical problems could arise during this time, potentially increasing the export duration significantly. Thus, while you are preparing your report, you might receive new orders, customers, etc., and the information will be already outdated. If you have a big store, you may need to download several reports and then integrate data manually or with other software solutions.

To conclude, you can see that the Shopify native export features are enough for one-time export or for small stores when you do not need to differentiate your data and may fetch it quickly. It’s also a great option when you only need to export basic data related to Products, Orders, and Customers. However, it is not the best solution for the big stores, regular updates, and detailed reports and forecasting, as in that case, you might need to get a specific set of information, larger amounts of data, and more advanced filtering options.

To get over these limitations,s you can export your Shopify data with the REST API. This will allow you to fetch the data to Google Sheets, Excel, or BigQuery. But in this case, you may need some coding skills and technical knowledge. Otherwise, you can select to use the third-party Shopify data export app like Exportier — Data Export.

Unlike Shopify's in-build export functionality, Exportier gives users the ability to export Shopify data from all fields in the key segments, such as Products, Customers, Orders, Inventory Items, Product Variants, Draft Orders, Transactions, Bank Accounts, Disputes, Payouts, Collections, and Gift Cards.

Unlike Shopify's in-build export functionality, Exportier gives users the ability to export Shopify data from all fields in the key segments, such as Products, Customers, Orders, Inventory Items, Product Variants, Draft Orders, Transactions, Bank Accounts, Disputes, Payouts, Collections, and Gift Cards.

There are also some other useful features we will focus on in this section. Exportier — Data Export allows you to do the following:

1) Manage unlimited Shopify data. Unlimited data export capabilities mean that users are not constrained by the size of their Shopify store or the volume of their data, enabling them to easily manage their data, regardless of the scale of their operations. As such, Exportier represents an essential tool for any e-commerce operation seeking to manage and optimize their Shopify data exports.

2) Use Advanced filtering options. The app has various filters that enable users to export only data relevant to their needs. This is an incredibly useful feature, as it provides increased accuracy and saves a significant amount of time and effort for data processing. In other words, the filters help to ensure that the user obtains only the information they need without having to sift through an array of irrelevant data manually. Furthermore, the presence of such filters minimizes the data exporting process's duration and reduces the amount of manual labor required.

3) Create Shopify reports from templates. For those who may not have the necessary expertise to create their own Shopify reports or those who need standardized reports, the app provides report templates with pre-selected fields and filters. By utilizing pre-built templates, users will be able to quickly set up their data exports in a fraction of the time that would be needed to create their own. Furthermore, these templates will provide users with reliable and accurate data for their eCommerce analysis. Shopify reports templates are an excellent option for users looking to maximize their data export experience.

4) Schedule automated data export. With our data export app, Shopify information can be extracted to CSV or EXCEL files on a daily, weekly, or monthly basis without additional effort. Users only need to select the fields for their reports and set the schedule. The relevant data will be automatically exported for the user to have at the pre-selected time.

5) Choose data storage options. Users can keep their exported data inside the Exportier app or send it to Google Drive or FTP. Additionally, the data can be accessed and retrieved from any of these locations at any point in time, providing a great deal of accessibility and flexibility for users.

6) Enable Email notifications. The user can set up email notifications to receive the confirmation letter once the Shopify data export is ready. This ensures that the user does not have to continually check the report's status, as they will be quickly and reliably notified as soon as the data export is complete. This provides the user with a much more pleasant and efficient experience while allowing them to spend their time more productively.

7) Create a Custom-calculated column. The Exportier application allows users to add a custom column based on calculations derived from existing columns. By specifying the desired mathematical operation and the data to perform this action on, users can calculate and export anything they need that is not available by default, such as Shopify Sales, Profit, and Margin, among others.

To start exporting your eCommerce data and benefit from it to the maximum, you need to configure your exporting options. In this section, we will guide you through all the preparation stages.

The first step will be to create a report, which is to define the main parameters for your data export.

As mentioned in the previous sections, you can do it from the Main page. Simply click on the New Report button.

A new pop-up window will appear where you will be able to set up report parameters in accordance with your preferences and criteria.

1. Select the data type for the default tab. Available options include:

• Products
• Customers
• Orders
• Inventory Items
• Product Variants
• Draft Orders
• Tender Transactions
• Bank Accounts
• Disputes
• Payouts
• Collections.

To see the complete list of fields, visit the documentation.

2. In the Filters section, you can add filters that will help to sort out the data you will not need to use in your report.

When you have your report created, you can run the data export. To do this, you need to go to the Main page.

Here you will see all your reports. The newly created one(s) will have a “Not ready” status.

To start data preparation, click on the Run button. The status will be changed to “Pending” and then to “In progress”, and finally to “Ready”. The data set will be generated automatically.

The time of the report preparation depends on the amount of data you have. It may take from several minutes to several hours. In case you have vast amounts of data, it is strongly recommended to take this into account and schedule report preparation in advance.

When your data set is ready, you can download the report file.

Simply hit the Download action. You can also delete and clone your report by clicking on the relevant icon.

Here is the list of the reports you can create using our templates:

Customers templates:

• Customers and orders in the last 30 days
• Customers that spend less than $100
• Customers that accept marketing
• New customers this month
• Customer orders
• All customers

Orders templates:

• Customers and orders in the last 30 days
• Customer orders
• Orders from yesterday
• Orders in the last 7 days
• Orders of the current month
• Unfulfilled orders
• Unpaid orders
• Unshipped orders
• Orders fulfillments
• All orders

Products templates:

• Active products
• Out-of-stock products
• All products

Inventory templates:

• Inventory items at location

Draft Orders templates:

• Draft orders

Tender Transactions templates:

• Transactions of the current month

Bank Accounts templates:

• Bank accounts

Disputes templates:

• Disputes

Payouts templates:

• Payouts

Collections templates:

• Collections
• Custom collections
• Smart collections

The Exportier’s selection of report templates is being expanded and regularly updated, so the above list is not exhaustive.

After choosing the template, you want to use, click on Create report button.